April 13, 2014
Monthly Board Meeting of MoRivCC

The meeting, held in the conference room of the Stephens Building in Columbia, began at 1:40  and ended at 3:00 p.m.

Board Members (a quorum was present):  Michael Stacy, Gary Hildebrandt, John Clark, Mike Cooper, Kierah Cash, Jim Robertson, Madeleine Lightfoot.  Absent:  Pam Forbes, Joy Rushing.
Dennis Dye has resigned from the board.

Volunteer Present:  Vanessa Leitza, who is coordinating our Spring Event.

Previous Meeting Minutes:  Michael Stacy read minutes of the March 9th meeting.  One correction was made, as not all board members had provided Jim Robertson with a list of donors as requested.  Jim moved to approve the amended minutes, Gary seconded, and minutes were approved unanimously.

Financial Report.  John reported we currently have $2535 in the bank.  There is another $244 in our PayPal account that needs to be transferred to the bank.  John will update our sales tax exemption for the new address.

Michael reported that actual rent paid for the office was $360; $230 of this is a refundable deposit.

Michael, John, Mike Cooper, Mike Robertson and Madeleine will meet to finish writing procedures for income/expenses and adding information to the website.

Spring Event.  Vanessa gave a report of all the scheduled events and raffle items.  Michael commended her for her work in coordinating all the activities. She asked that each of us volunteer by going to the event page on facebook and entering our preferences on SignUp Genius.  

Vanessa will be meeting with Millie and Anna at the Blue Note tomorrow.  She said a pizza truck is scheduled to park outside the Blue Note for the event; this requires a $16 city permit that MoRivCC will pay.  Vanessa will talk with River Relief about having a booth.  We will sell the bands' CDs for their benefit.

There was discussion on what should be sold at the MoRivCC booth.  Mike Cooper said we will have Michael Cochran's one hour 11 minute DVD to sell.  Gary will ask Liz Mitchell to make covers for it.  Mike will email him details of the songs, and Vanessa will send Gary pictures.   Mike Cooper moved to order 24 T-shirts, Madeleine seconded, and the motion passed.  Kierah will order the shirts as approved.  She is also authorized to spend up to $50 for bumper stickers.

Fundraising.  Jim reported that the website donors list is slowly growing.  Entries should include names and addresses, plus emails if possible.  He met with Rose Grotjan; they are applying for a grant from Boone County Trust for cameras and are exploring other sources.

Website.  Mike Robertson continues to revise the website as requested by the board of directors.

Technical Report.  In a tech committee meeting, Mike Cooper, Gary, Robert Watson, Mike Robertson, David Choate, Art Gerhard and Rhonda Cleeton studied options for cameras.   They talked about transitioning from tapes to solid state when we have sufficient funding.

Current Recording Projects.  Mike Cooper gave the report.  He and Rhonda recorded Tanner Bechtel for an hour last night at Cooper's Landing.  Nothing else is scheduled till May 2nd.

Future Recording Projects.  For May 2nd, Mike, Rhonda Cleeton and David Choate are set to run cameras from 7-10 p.m.  The 9-12 p.m. crew has not yet been determined; Gary is willing but may have to work.  Dylan McCord will do sound.  All the bands have agreed to donate their time.

New Business.  Gary spoke with Sean of CATV.   It is time to renew our membership, which costs $100.  Kierah moved to authorize this payment, Mike seconded, and motion passed.  Gary will get a check from John and pay CATV this week.

Kierah stated the need for a social media coordinator.  Michael Stacy suggested forming a publicity committee to cover social media, radio, tv and print coverage for all events.

Next Monthly Meeting.  Since the second Sunday in May is Mother's Day, it was decided that we meet on May 4th at Cooper's Landing at 1:30 p.m.

4-15-14 ml
6-8-14   board approved